Making Content Accessible Making Your Files More Accessible

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For institutions licensing UDOIT Advantage, the Review Files area will include powerful ways to scan and improve your course documents.

Overview

UDOIT Advantage builds on the powerful foundation of UDOIT Essential, with additional tools that can help identify and fix accessibility issues inside files that are stored within your Canvas courses. You can scan and remediate these files, all from directly within the UDOIT tool.

UDOIT Advantage allows you to:

Rapidly scan PDF and Word files in a course to detect potential accessibility issues such as scanned or untagged PDFs or outdated Word document formats.
View, sort, and filter all files in a course by content type, accessibility issue or other filters.
Auto-generate alternate formats of a file including web page (HTML), Audio File (MP3), ePUB Digital Book, Plain Text, and Auto Tagged PDF.
Take actions to remediate a course file to improve accessibility such as replacing the file with a UDOIT-generated Canvas page, uploading a more accessible file, or deleting the file from the course – all within the UDOIT interface.

Locate Issues

When a course is scanned, in addition to scanning Canvas web content, UDOIT Advantage will also scan files for issues that may impact students who are using assistive technologies.

Want to learn more? Visit: What Does UDOIT Look For?

Take Action

Perform the following actions on files from within the tool:

Replace file with an Auto-tagged PDF
This action will find all the links to the file in the course and replace them with a link to an Auto-tagged PDF version of the file. In order to select this option, you will first need to request an Auto-tagged PDF, which you can do from within the Review Files area.

You’ll also be given a checkbox that allows you to delete the original file (recommended). On the action screen, a preview of the newly generated Auto-tagged PDF is provided, along with a list of content that links to the original file so you can see where it is used in the course.
Replace file with a page
This action will find all the links to the file in the course and replace them with a link to a Canvas page created using an HTML version of the file. In order to select this option, you will first need to request the HTML version, which you can do from within the Review Files area.

You’ll also be given a checkbox that allows you to delete the original file. On the action screen, a preview of the Web page (HTML) version is provided, along with a list of content that links to the original file.
Replace file with an uploaded file
This action will allow you to update the file on your computer and replace the original file with a more accessible file of the same format that you upload.
Delete file
This will delete the file from the course. You’ll also be reminded on the action screen if there is any course content that links to this file.

Request Alternate Formats

Steps to request alternate file formats from within Review Files:

First, click on “Review” next to the file you wish to get an alternate format for.
Click “Request” next to the desired alternate file format.
Wait for the file to be converted (the status will change to "Processing…").
Once complete, a checkmark will appear next to the alternative format. You can select the vertical ellipsis to view or delete it.

The new file format will be stored in a folder titled “Alternate Files” with the same name as the original file with the new file type extension at the end.

Alternate file processing may take several minutes. You can continue reviewing other files, or even leave UDOIT while the processing continues and check back later to see the newly generated alternate files.

Give Your Students the Power

If enabled by your institution, you can allow students to request their own preferred alternate formats of files embedded in your course content.

Learn more about Student Access

Overview of the User Experience

Review Files Dashboard

UDOIT Review Files Interface

Terminology:

File Name

List of files in course.

Last Updated

Date file was last modified or added to the course.

File Issues

List of issues impacting files.

Alternate Formats

List of alternate file formats present in course.

Review

Button to open modal to work with a specific file.

Filter

Filter file list by file type, formats, issues, reviewed, published, and unused.

Individual File Interface

Screenshot of UDOIT Advantage individual file interface

Terminology:

Download File

Downloads file to your computer.

View File

Opens another tab to view the file in the course.

Issues

List of issues impacting the file.

File Actions

List of actions that can be performed on file.

Alternative Formats

Request alternative file formats from list.

Review Status

Mark file as reviewed once it's determined that additional accessibility improvements are not needed.

Seeing Something Different?

If you have UDOIT Essential, you will not have the ability to scan for specific file issues or request alternate file formats. You may view our guide on Reviewing Files with UDOIT Essential.

If you'd like to learn more about licensing UDOIT Advantage, please contact Cidi Labs.